Digitalisierung on Demand - FAQ


About order form

In general, the grey shaded areas.

In particular, the following information is mandatory: current address and signature of customer (alternatively please add e-mail print-out or fax copy), shelfmark and bibliographic information of the items which are intended to be reproduced.

Page means book page. Each book page costs 50 Cents as declared. It doesn’t matter, if we need to scan the page for the first time or if we deliver from our existing digital collection.

No. We work according to the method: A book page is one image.


0,50 € per (book) page

Please note: There is a handling charge of 9,00 € per order which include collection from the closed stacks, delivery, conservation review and reproduction.

Delivery of PDF and images files is free of costs via online transfer. For the delivery on data carriers (USB-stick/ CD / DVD) we charge 12,00 € plus postage.

In general no. In some cases, a consultation with the borrowing library can provide clarity.

Conservation treatment

Scanning is not possible because of the book itself or rather the condition of the book. The document/ book would be broken after the scanning process. In some cases, the level of destruction, degradation or mildew can also be a reason.

Technical Questions (file formats, colour management, etc.)


No. We don’t apply OCR (Optical Character Recognition) to the scanned images. You get the raw images. Copy and Paste of text passages or opening the file with your word processor is therefore not possible.

What is and is not allowed – questions about copyright

Currently (as of 2018), a work turns into a public domain work, if the year of publication is before 1925.

Copyright sets tight limits concerning reproduction = copying.

The law distinguishes between

• the purpose for which a duplication is made

• whether a paper copy or a digital copy is made

• which proportion of a work is reproduced

• how the work is available.

Non-public works (70 years after the death of the author or the author) may be (almost) freely reproduced and distributed.

Protected works, on the other hand, may only be reproduced for scientific or private purposes –distribution (such as copying and distribution, printing, posting on your own website) is almost completely prohibited without the permission of the copyright holder or the copyright holder.

If duplication is required for your own scientific use, a copy (paper or digital) of parts of a work is permitted. This is also the case when students reproduce for study purposes.

Only individual reproductions may be made. This means that duplication as a paper reader for all participants of a course at a university is not covered by copyright. On the other hand, it is permissible to make a library copy available to the students so that they can make a copy of a part of it for themselves.

Entire works may only be reproduced if the work has been out of print for at least 2 years, i.e. it is no longer available through bookstores. In this case, the book can be copied or scanned for your own scientific use. For copying or scanning you can also place an order to a copy shop or to the ULB.

Reproductions can be commissioned by the DIZ as a reproduction order if the clients were allowed to produce the reproduction in a permissible manner.

Orders to copy or scan entire works with copyright protection will not be accepted by the ULB.

The author alone may decide whether and how to use her or his work. As a matter of principle, you can also make copies of your works and upload them to your own homepage or to the university publication server. However, if they have already concluded a publishing contract for the publication of the work, copying, distribution and making available to the public may constitute a breach of contract.

If you would like to make your own works available on the Internet, you must have expressly reserved the rights in the publishing agreement.

The only permissible exception are access-protected learning platforms with individual user registration. For use in teaching or for individual research projects, the following reproductions can be produced and set for use in the learning platform:

• Small parts of a work (maximum of about 15% of a work – this percentage is a rough guideline, is not in the law)

• Limited works such as essays, novellas, poems (max 25 pages) or music editions (max 6 pages) or films (max 5 min) or pieces of music (max 5 min) or pictures, photos and other illustrations;

• Individual contributions from newspapers or magazines.

• Complete or substantially complete work, which is not small in scope may not be uploaded. For excerpts from cinematographic works uploading is only allowed two years after the release.

This is regulated by the so-called citation right.

Individual passages of a published work can be cited in a scientific paper (small quotation = Kleinzitat).

Complete works such as individual works of fine art or individual poems can only be accepted in exceptional cases: they must be published works whose complete inclusion in a scientific work is necessary to explain their content (large quotation, = Großzitat).

Anthologies can therefore only be created with the consent of the authors or their publishers. For each quote from another work, the source is required. Although the provisions of the citation law do not apply to works in the public domain, the principles of scientific honesty dictate the citation of sources here as well.

If there is no case of a free or permitted free use of a work, the rights of use must be obtained in any case prior to copying, distributing or making publicly available to the respective rights holder or author (publisher).